Creating and using To-dos
ISMS.online offers you the ability to assign Tasks to yourself and others, and they can assign them to you. These tasks (along with Activities from Projects) are collected together as a list of To-dos in a practical and efficient space with all your work ‘to do’ in one place.
Your To-do list
You can access your personal To-do list from the You menu on the main navigation bar as seen above, which includes all Tasks and Activities related to you from Initiatives and beyond. The To-dos in a Project or Account have their own tab in the specific Project or Account area. Overdue tasks or activities are highlighted red to draw them to your attention.
Filtering your To-do list
You can select what you want to see in your To-do list to include tasks you’ve set others and your own completed tasks as well as activities from Projects that you are responsible for.
List and Calendar View
You can also filter your To-do list to display tasks in a calendar, showing each activity or task on its due date, by selecting Weekly or Monthly. In the calendar view, you have the ability to drag and drop To-dos in order to change their due date.
You can choose to sync your to-do list with your email calendar.
Creating a new Task
Simply click on the green “Add To-do” button on the homepage screen or the same button on the top right of the To-do list page.
Enter your task description, choose an initiative if relevant, then the individual or team to assign it to, and click post task.
You can choose to create the task within an initiative that it relates to and set a due date with notes if required.
Once your task has been created, it will appear in your To-do list and the list of the desired recipient/s who will also get an email notification.
Upcoming and Overdue To-dos
The Upcoming and Overdue To-dos that appear on your homepage in the ‘To-do list’ widget is a great way to view your To-dos, as it allows you to see what tasks or activities are due and overdue, allowing you to prioritize your work.
Completing and editing Tasks
Clicking on a task in your To-do list will allow you to:
- Complete it – Completing a task will mark the task complete and remove it from your active To-do list (you can easily find it again using the relevant filters in your To-do list).
- Edit it (change the task description, notes, due date or owner – all of which are version controlled for learning and audit purposes).
- Delete it (if you created it, not if someone else gave it to you!)
- Mark it as urgent – This will allow it to stand out on your To-do list, helping you to remember to complete the task.