Tips for online productivity

Tips for working well with ISMS.Online

We’ve seen numerous instances where there are gains to be had from working smarter online.  So whether you are looking for major or marginal gains in productivity, building new habits quickly, easier ways of working as a team or just want to try and justify an extra monitor, please accept the tips below in good faith.  If you have others that you think are worthy of mention, please let us know via support@isms.online!

Navigation and productivity

  • Get to the service quickly – bookmark or favourite ISMS.Online in your bookmarks bar – https://platform.isms.online/
  • Consider using dual monitors – see the image for how you can be working around your main controls environment, managing risks and linking them to policies and controls to demonstrate your joined up ISMS
  • Use multiple browser tabs – the features, flexibility and performance of modern browsers means you can navigate in and around your ISMS with ease quickly and keep returning to a key place (eg your policy structure without getting lost or wasting time)
  • Right clicking of your mouse to open a new tab is a really simply and easy way to increase your productivity with multiple browsers, and great for when you want to quickly create links between pages, or copy and paste other content.  Depending on your browser preferences you can have the new page open automatically too

Habit building and team working

  • Do a little everyday and celebrate the power of small wins as you start your implementation – consider setting a small amount of time in your schedule each day to do something of value around your ISMS; it could be adding a risk, updating a policy, starting or answering a discussion with colleagues (at least until you plan your gap analysis and set yourself those stretch ISO 27001:2013 project delivery goals:)
  • Most of our customers have transformed their ways of working, using digital and remote engagement to get work done and save time.  Have you thought about how much time you can save by reading updates in advance of a meeting instead of all sitting there waiting for each other to do an update that you will have forgotten a few minutes later……. See where you can cut out old ways of working (eg paper, email, physical meetings etc) and introduce new practices alongside ISMS.Online to help get the job done really well
  • Be a good collaborator – we all get peeved with email broadcasts and ISMS.Online helps manage the problems of email by keeping the work together in one place, making it easy for communication and knowledge management without relying on email. You can still inform people by email notifications and it remains a popular means of alert, but do so with consideration! (Users can set their email preferences in their profile area at the top right of the platform)
  • How many times has someone made reference to something for others then those others have to spend ages trying to find it (or not bother). Adding a hyperlink to a note, discussion, document or other record internally and externally takes seconds for the user who is thinking of the information link at the time, and it will save minutes or much longer for those who would otherwise need to find it
  • ISMS.Online allows users to task others to get work done, and set deadlines for delivery too.  Like other positive behavioural changes that the service facilitates, if you are not used to that way of working beforehand, then agree the ground rules with colleagues as part of your service rollout.  ISMS.Online really shines a light on performance but as we all know, no one likes receiving a curt task to do something in an unrealistic timescale so please agree those general performance expectations within your appropriate cultural norms

Other useful stuff:

  • Forgotten your password? Easily reset it yourself at https://platform.isms.online/
  • Support query?  Check out the help on the platform and if that doesn’t meet your needs please contact us at support@isms.online