Opexo – The role of a system administrator

Note – Opexo is now a part of ISMS.online

The opexo system administrator  (opexo administrator) is a simple yet important role for the overall platform security and management in your organisation.  It requires no special skill, but you should carefully allocate opexo administration rights to one or more people with relevant work responsibility.

The first user automatically created by opexo during set up is permissioned as an opexo administrator.  The responsibilities and additional powers for an opexo administrator are:

  • Rights to create and deactivate users, including appointing more opexo administrators with similar powers
  • Ability to deactivate 2 factor authentication for other users (e.g. if they lose their authenticator)
  • Access usage reporting and monitor overall system engagement
  • Act as first point of contact with Alliantist (the opexo service provider) for any material issues or areas requiring written authorisation

The image below highlights the additional areas seen by the opexo administrator to manage the work above. To access this view simply go to your name at the top right of the platform and select ‘organisation settings’.


Registered users overview


We recommend you have at least 2 opexo administrators in case of sickness, holiday or other reasons.  You can allocate opexo administration rights to other users during new user set up and at any point afterwards in just seconds by clicking on the top right-hand corner menu > organisation settings > registered users > select the registered user > go to their preferences tab and switch the radio button to be opexo administrator from standard user > save changes at the bottom of the page.

Note – Each work initiative area e.g. a Policies and Controls Project has its own unique settings for the administration of that area – helping maintain confidentiality, integrity and control of the work. opexo administrators are also standard opexo users so they don’t need two logons. Like other standard users, they then have the ability to administer specific initiatives that they create or are given admin rights too.